Job Opening for Administrative Assistant II – Utilization Management Dept. in Lexington Medical Center (West Columbia, SC)

Rated as one of the Top 25 Best Hospitals to Work for in the U.S., the heart of LMC is our 557-bed modern state-of-the-art facility. Winning the prestigious, “Summit Award” from Press Ganey for outstanding patient satisfaction, “Consumer Choice Award” from the National Research Corporation, all contributing to our reputation for giving our patients the highest quality care. Lexington Medical Center was voted one of South Carolina’s “Best Places to Work” for 2019!
We are located in heart of the Midlands, right outside of Columbia, SC, and one of the most successful integrated healthcare systems in the Southeast. As the third largest employer in the Midlands, we invite you to be a part of our ongoing success and join our LMC Family.

Job Summary

The Administrative Assistant II performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering complex data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 2 Years of experience as an Administrative Assistant/Receptionist
Substitutable Education & Experience: 2 Years of Administrative Assistant/Receptionist experience can be substituted for an Associate’s Degree, Bachelor’s Degree, or Equivalent completion of college coursework
Required Certifications/Licensure: None.
Required Training: Typing speed of 60 kspm;
Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.);
Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Essential Functions
Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
Maintains work environment by placing work orders as needed to ensure proper operations.
Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries.
Maintains expected knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
Maintains a clean and neat working environment.
Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements.
Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department.
Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed.
Processes and maintains confidential files (Combination of Financial, Patient, and Operational records).
Schedules and coordinates meetings, events, interviews, appointments, and/or other similar
Supports various staff meetings (May be asked to schedule, record, or distribute minutes).
Duties & Responsibilities
Maintains an optimistic and professional image and exhibits excellent customer relations. Shows courtesy, compassion and respect.
Utilizes Microsoft Office to compose and edit correspondence from verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or
Ensures timely responses to a variety of routine written inquiries.
Maintains and assists in updating manuals and reference materials department; both hard copy and electronic.
Actively involved in “new employee” (departmental) orientation/introduction.
May be assigned projects or tasks as needed by department head.
Provides PC training and support to departmental employees.
Efficiently utilizes electronic software routinely used in daily activities (Outlook, EPIC, Excel, Word, etc.).
Maintains working knowledge of terminology relevant to department.
Performs all other duties as assigned by authorized personnel or as required in an emergency (e.g., fire or disasters).

We are committed to offering quality, cost-effective benefits choices for our employees and their families:
Day ONE medical, dental and life insurance benefits
Health care and dependent care flexible spending accounts (FSAs)
Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
Employer paid life insurance – equal to 1x salary
Employee may elect supplemental life insurance with low cost premiums up to 3x salary
Adoption assistance
LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
Tuition reimbursement
Student loan forgiveness

Equal Opportunity Employer
It is the policy of LMC to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. LMC strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. LMC endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.