Job Opening for Assistant Director in the Office of Student Affairs in Columbia University (Manhattanville, NY)

Position Summary

The Office of Student Affairs at CBS supports the academic and community experience for 1600 full-time MBA students. The Office of Student Affairs is committed to creating an inclusive environment in which all students feel a sense of belonging, agency and partnership in co-creating their optimal MBA experience. The Office of Student Affairs is composed of three teams that work collaboratively to enhance the MBA experience: Academics and Advising, Records and Registration and Student Life and Engagement.

Reporting to the Associate Director of Student Life and Engagement at Columbia Business School (CBS), the Assistant Director will serve as an instrumental member of the Student Life Team dedicated to a best-in-class MBA student experience, student engagement, leadership development, and stakeholder collaboration. This role will serve as an event and project manager and support signature programs such as New Student Orientation and Graduation.

Responsibilities

Oversee logistical details for the twice annual Orientation program and lead elements of Graduation and Recognition. Responsibilities include but not limited to: student communications, responding to inquiries, reception details, guest management, catering, securing space, and working closely with the Associate Director on venue/vendor relations.
Manage aspects of event execution and logistics for the Office of Student Affairs events that touch over 1700 MBA students. Events may include: student engagement programs, summer events series, NYC Outings, Dean’s Office events, student socials, conferences, and various ad hoc events throughout the year.
Administer surveys and assessments for various program and team initiatives. Leverage technology to collect and organize data in a timely manner. Brainstorm and identify ways to improve survey response rate and minimize abandonment rate.
Track and monitor spending for Student Life programs and events. Partner with Associate Director to optimize event budgeting and forecasting while abiding by planning timelines and polices set forth by the Financial Planning Office.
Manage payment for all event expenses: process invoices, create purchase orders, manage contract process, and work closely with the Financial Planning Office to ensure vendor payments are processed in a timely manner.
Advise various community leaders, including Cluster Chairs and the Better Halves organization. Collaborate on annual trainings for cluster leadership and oversee the twice annual Better Halves Organization. Support student-led events/ initiatives run by student groups when needed.
Monitor, edit and enhance online resources for incoming and current students and act as the team lead for printed and branded materials, working closely with Marketing and Communications team.
Work with staff to continue to improve, develop and implement initiatives that create a sense of belonging and promote equitable participation and access to events and initiatives throughout the Office of Student Affairs.
Represent the Office of Student Affairs and support and attend events when necessary for School and University constituents.
Perform other duties as assigned and special projects as needed by the Director, Student Life and Engagement or the Dean of Students.

Minimum Qualifications

Bachelor’s degree and/or equivalent related experience required. 2-4 years of related experience required, preferably with event and project management experience.

Applicant must have superior interpersonal, organizational and presentation skills along with the ability to work in a fast paced, high stakes atmosphere and balance multiple, ongoing projects. Event management and execution experience is required and the ability and willingness to work evenings and some weekends is expected. Demonstrated written and oral communication skills are required and experience with various communication platforms is highly preferred including: Microsoft Office Suite, InDesign and social media. Must be able to work with a diverse student body, faculty and administrators and possess problem-solving skills.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Mar 02 2022 Eastern Standard Time
Applications close: