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|Job Category :
||Perfect Search, Inc
||Assistant Property Manager
|Job Description :
||A privately held commercial real estate firm specializing in the development, acquisition, sale, leasing and management of commercial real estate in the Southeastern United States. We are currently seeking qualified applicants for the position of Property Service Coordinator in our Atlanta office.ABOUT THE POSITION: This role is responsible for assisting the internal property management teams in Georgia and Florida in all operational aspects related to a multi-building industrial portfolio and various property owner associations. This position will have a focus on vendor invoice processing, managing the work order system, and maintaining a strong level of customer service for the industrial tenants. There may be some travel. This position will be a direct report of the Director of Property Management who reports to the VP – Asset Management.KEY RESPONSIBILITIES: Property Management: · Review and code vendor invoices for accuracy; submit for approval and payment.· Review and code utility invoices for accuracy and timely payment.· Assist with manual check requests.· Assist in work order system – set up and progress of status of workorders, follow up with vendors as necessary.· Code and process Maintenance Tech purchase card for work orders.· Coordinate utility transfers with tenants, new startups, and vacancies.· Invoice tenants for any direct utility costs paid by Landlord.· Prepare PM job invoices for management fees and tenant billings.· Assist Property Manager in coordinating and managing vendor contracts for property level services.· Review all contracts for accurate insurance compliance.· Review insurance compliance for all tenants.· Assist in issuing vendor contracts.· Assist Property Manager in reviewing receivables and collections.· Download and maintain fire protection records for each asset.· Download and maintain roof records for each asset.· Assist Property Manager with asset record filing and maintain accurate and up to date records.· Send regular communications to tenants regarding on-site vendor and property management visits.· Assist in providing due diligence information as needed for appraisers, attorneys, auditors and/or tax consultants.· Assist Property Manager’s and other departments as needed.· Support PM team with routine reporting.Tenant Relations: · Cultivate and maintain positive tenant relationships, assisting Property Manager in resolving issues as they occur.· Issue work orders, follow-up with tenants as appropriate, and initiate any tenant billings.· Assist Property Manager with tenant compliance with terms and conditions of lease agreements.· Meet tenants with Property Manager to maintain positive tenant relations.· Enter and Maintain tenant contacts in Yardi.Job Type: Full-timePay: $45,000.00 – $60,000.00 per yearSchedule:8 hour shiftMonday to FridayEducation:Bachelor’s (Preferred)Experience:Yardi: 1 year (Preferred)Commercial Property management: 1 year (Preferred)Work Location: One location
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