Job Opening for Executive Assistant to Chief Operating Officer in Careers at BiOptimizers (Reno, NV)

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Job Category : Management
Company Name: Careers at BiOptimizers
Position Name: Executive Assistant to Chief Operating Officer
Location : Reno, NV
Job Description : BiOptimizers is on a mission to help people become the healthiest, highest performing version of themselves. We believe our products empower humanity to achieve an optimal state of well-being in the body, mind, and soul, holistically defined as Optimum Health. We want everyone to become “bioptimized” (biologically optimized) in all aspects. We are on an exciting trajectory, having helped over 65,000 people optimize their health and digestion since 2004. We are also backed and trusted by the top biohackers, doctors and top authorities in health including: David Asprey, Ben Greenfield, and Paul Chek. As a member of our Operations team, you can expect to work with some amazingly talented people invested in your growth and development. The Operations team at BiOptimizers is the department that ensures the business runs in the most efficient way possible. You will support the Chief Operating Officer by handling the logistical and administrative details of his day-to-day. The Details Compensation: $2,200-$2,600 per month (depending on experience). Job Type: Part Time (15-20 hours per week to start with full time in the future). Remote: 100% work from home. You will be required to keep US based timezones (Eastern or Central time zones are ideal.) Perks List: Vacation, Sick, Maternity and Bereavement Leave BiOptimizers Health Boosting Formulas (Value at: $2,400/year) Free Books and Courses (Thousands a year) Free personalized Nootropics (Value at $3,600/year) EFT Sessions Career strengths based coaching Tight knit team of outgoing professionals In your first 3 months, you will… Significantly boost the COO’s own productivity and efficiency by handling all his key logistical and administrative tasks. Be capturing and documenting all key COO/personal systems and processes and make sure they are consistently followed. Be fully handling the COO’s calendar events and meeting scheduling. Be handling all flight and accommodation arrangements for the COO’s travel and improve on the process. Be attending meetings the COO is involved in, attentively listening, and capturing in-meeting actions points to deploy (either during or immediately after the meeting). Ensure cards/gifts are sent to all key people (professional and personal) In your first 12 months, you will… Be able to identify repetitive events and situations in the COO’s day to day, capture the key steps involved, and convert them into written, linear, step-by-step procedures. Follow established processes to ensure efficiency, high quality and consistency. Always be on the look-out to automate, eliminate and improve steps, to make these processes even better. Be delegating action items to team members and be actively following up. As a collaborative and small team, we are looking for someone who is great at being resourceful and organized. You will have mastered the art of following up and have a strong knowledge of Google Workspace, Google Calendar, and Zoom. The ideal candidate will have a typing speed of at least 60 words per minute, have at least 1 year working in a virtual environment, and enjoy creating and following processes. What to Expect Application: your profile, resume and portfolio will be reviewed within 72 hours, and you’ll hear back from us no matter what (no ghosting!). We aim to respond to every applicant within 5 business days. Predictive Index Assessment: All candidates need to complete a behavioral and cognitive assessment through Predictive Index. This tool is an integral part of our hiring process and crucial to limiting bias. You can find out more about Predictive Index here. Google Meet Interview: a 30-minute video call with our talent acquisition team to get to know you a bit better and make sure you are aligned with our company core values Take Home Task Assessment: A small project to assess your skills that shouldn’t take more than an hour. Panel Interview: a 60-minute video call with our People & Culture team and Andy (Chief Operating Officer) to discuss your background, BiOptimizers, and answer your questions about the team and growth trajectory. Reference Check: At this point, we will ask for some references to email as part of our due diligence. Offer: Ideally, this is the part where we make the offer, you accept, and we all celebrate! Additional Application Information This role is 100% remote so reliable internet is a must. The company is US based however the company is distributed remotely across the globe.
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