Job Opening for Finance Manager (Limited Term) in City of Vallejo, CA (555 Santa Clara Street, Vallejo, CA 94590)

THE DEPARTMENT
The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City’s financial resources, financial reporting, payroll, accounts payable, accounts receivable, centralized and decentralized purchasing, and other financial transactions. The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City’s financial resources, financial reporting, payroll, accounts payable, accounts receivable, centralized and de-centralized purchasing, and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services and monitors the City’s debt and trustee activity.

The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city’s long-range financial projections. The Finance Department provides a number of financial support services to the City Council, City Manager, and other City departments.

In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments. Services provided by the department include:
Budget preparation and administrationPreparation of the City’s annual financial statementsGeneral accounting and reportingPurchasingAccounts payablePayrollDebt managementAdministration of the citywide water service accounts, including customer service, meter reading, and billing and collectionLong-range financial planningBusiness licensesTreasury managementCashiering

THE POSITION
Limited-term positions are typically established under grant funded or other contract programs that have a specified duration which is longer than that of extra help or temporary positions. They are generally 40 hours per week, are eligible for benefits and covered by City policies and applicable MOU’s.
The City of Vallejo is seeking to fill a Limited Term position valid until 1/1/2025 for Finance Manager. The Finance Manager is assigned to oversee the Budget & Projects Division, including Revenue. This division will work on annual and midyear budget preparations during budget times, and will work on other project-based assignments during non-budget times. The Finance Manager will also oversee Revenue for the City. This position is responsible for planning, organizing, managing, and supervising the daily activities and operations of the Finance Department: investments, revenue management, debt financing, financial analysis, budgeting, business licensing, and grant reporting.

The City of Vallejo operates on a fiscal year basis that begins on July 1 of each year and ends the following year on June 30. The incumbent will work closely with the Deputy Finance Director in the planning and preparation of the annual budget, which takes place from January until June, when it goes before City Council for adoption.

Throughout the year, the Finance Manager will also oversee the revenue generation and collection for the City.

SALARY
$51.48 – $62.58 Hourly
$4,118.40 – $5,006.40 Biweekly
$8,923.20 – $10,847.20 Monthly
$107,078.40 – $130,166.40 Annually
This is an at-will position and as such serves at the pleasure of the City Manager.

DISTINGUISHING CHARACTERISTICS
The Finance Manager is a Division Manager and is responsible for the management of a division that may include multiple work groups of significant depth and complexity. Responsibilities include overall management and administration of a division, including development of a division’s objectives and design and implementation of supporting programs, processes, policies, and/or procedures to successfully achieve those objectives. A Division Manager is also responsible for the development, administration, and control of associated budgets.

This position is characterized by the incumbent’s responsibility for managing assigned financial functions and performing complex accounting and analysis work to accurately record and report the City’s financial condition. The Finance Manager plans and oversees the financial accounting and reporting functions, conducts complex financial studies, oversees development of operating and capital budgets, coordinates investment and banking functions, develops short and long-term financial forecasts and communicates financial information. The incumbent also oversees the fiscal activities of the accounts payable and payroll functions through subordinate supervisory personnel.

This classification is designated as an “at will” classification.

SUPERVISION RECEIVED AND EXERCISED
Supervision is provided by the Finance Director or Assistant Finance Director.
Responsibilities include direct supervision over assigned staff.
Examples of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Develop and direct the implementation of goals, objectives, policies and work standards for assigned areas of responsibility.

Coordinate and oversee the fiscal activities of accounts payable and payroll through subordinate supervisory staff; direct and review the work of assigned staff; assist the
Finance Director or Assistant Finance Director with employee selection, evaluation, development and training.

Develop and review accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assist external auditors in the fiscal year review.

Oversee the preparation of City’s operating budget and long-term capital improvement program budget; assist City departments in projecting costs and revenues associated with long-term projects.

Manage the investment and cash management programs for the City and its affiliated entities; monitors the financial activities of the City’s risk management programs; oversees and monitors special program accounts, including grant programs, special assessments, capital projects, internal service, and enterprise funds.

Coordinate and participate in the preparation and analysis of various financial statements, schedules, and reports; develop formats for the preparation of financial reports of the City and its agencies; ensure that financial statements are prepared on a timely basis in accordance with GAAP and GASB, and related governmental accounting regulations.

Work with outside financial advisors and the investment banking community in developing capital financing for the City and its agencies; assist in the monitoring of bond indenture requirements on the City’s long term debt, which may include mortgage revenue bonds; work with financial advisors or underwriters to structure debt financing.

Assist in monitoring developments and legislation related to financial matters to ensure compliance of City accounting procedures, evaluate their impact upon City financial operations and programs, and make recommendations for policy and procedure improvements.

Oversee the performance and functionality of financial software systems; assist in the development and/or review of new financial software applications.

Perform analysis on current employee fringe benefits, retirement, workers’ compensation and other insurance programs; monitor insurance coverage for the City and its agencies to ensure sufficient coverage; make recommendations for appropriate changes in coverage as necessary.

Oversee the maintenance of the General Ledger for the City and its affiliated entities; review and track the collection of all revenues due the City and its agencies; ensure proper integration into the general accounting systems.

Personally perform or serve as liaison with outside consultants to conduct complex financial studies; prepare a variety of periodic and special financial and other reports as required; perform work on special project as assigned.

Perform major advanced accounting and financial analysis work; provide technical assistance to staff; interpret and communicate various State statute and Municipal Code provisions to appropriate parties as required.
Typical Qualifications
KNOWLEDGE OF:

Principles and practices of general fund and government accounting.

Principles and practices of computerized accounting and information systems.

Research techniques, sources of financial information, and methods of report presentation.

Applicable federal, state and local laws and regulations pertaining to the financial operations of a municipal government.

Principles of budgetary administration and control.

Principles of effective employee supervision, including selection, training, evaluation and discipline.

ABILITY TO:

Analyze and interpret financial statements and accounting records and reports.

Analyze and prepare budgets.

Prepare clear, concise and complete financial statements and reports.

Develop and maintain accounting and control procedures.

Use computer programs to analyze data and build forecasting models.

Analyze and perform financial studies.

Plan and evaluate the work of assigned staff.

Analyze, evaluate and reconcile complex financial data to arrive at accurate conclusions and recommendations.

Recommend improvements in accounting methods and procedures.

Interpret complex financial rules, regulations and ordinances.

Make sound independent judgments within established guidelines.

Establish and maintain effective working relationships with those contacted in the course of the work.