Job Opening for Junior High School Office Manager in Santa Barbara Unified School District (720 Santa Barbara St, Santa Barbara, CA 93101)

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Job Category : Management
Company Name: Santa Barbara Unified School District
Position Name: Junior High School Office Manager
Location : 720 Santa Barbara St, Santa Barbara, CA 93101
Job Description : Title: Junior High School Office ManagerSalary Schedule Range: 40Purpose of Position: To perform advanced secretarial duties and provide administrative support to a junior high school principal.Reports to: Junior high school principal.Employment Status: Full-time (FLSA Non-exempt)Location: Goleta Valley Junior HighEssential Functions:Plan, coordinate and organize routine office activities, processes and communications to relieve administrator of routine administrative tasks.Screen callers and visitors, including students, teachers, administrators, parents, and volunteers; provide timely information about school and District policies, procedures, and rules.Compose correspondence independently or from rough draft or verbal instructions.Coordinate substitutes using a web-based software program such as Aesop.Maintain a variety of personnel records, time sheets, lists, files, and rosters; record attendance and verify accuracy of hourly time sheets.Perform technical accounting and statistical work in compiling, reviewing, maintaining, and reporting financial data related to Associated Student Body (ASB) and other school accounts.Collect and receipt ASB monies, prepare deposits, and enter information in an accounting software application such as Blue Bear; reconcile ASB accounts and prepare various reports for school administrators or District fiscal staff; prepare and maintain IRS W9 records and reports as needed.Close ASB books at the end of each fiscal year.Prepare for sale a variety of items including, but not limited to, tickets for bus, athletics, performing arts or special events, ASB cards, yearbooks, physical education clothing or other school merchandise.Provide technical assistance on ASB-related matters to certificated staff and administrators.Manage assignment of master keys; perform periodic inventory of key assignments.Participate in the development of the school budget; monitor and control expenditures; prepare budget transfers; create requisitions for supplies, services, and materials as needed for instruction and school maintenance; receive, verify orders, and distribute materials or supplies to staff.Operate a computer and proprietary or mass market software programs such as MS Office or Google Suite; operate contemporary office equipment.Schedule meetings, trainings, conferences and appointments as directed.Enter work orders for maintenance department services as needed.Direct and monitor the work of clerical support staff, student helpers or volunteers; train staff as required.Maintain punctual and consistent attendance.Other Functions:Perform related duties as assigned.Working Conditions & Physical Demands:Inside work with no exposure to weather conditions.Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping, and reaching overhead to store or retrieve materials.Knowledge, Skills and Abilities:Knowledge of contemporary office practices and procedures, preferably in a public employment environment, accounting principles and practices, and a working knowledge of the CA Education Code as it relates to the duties of the position.Knowledge of financial systems such as Escape, Tyler-MUNIS, Blue Bear, etc., as well as proprietary or mass market software applications such as MS Office and Google Suite.Knowledge of financial and general record keeping, filing, electronic document filing and retrieval.Ability to exercise independent initiative and sound judgment.Ability to operate a computer and a variety of contemporary office equipment.Ability to develop and maintain productive working relationships with school site staff, parents or guardians, vendors, and District staff.Ability to use telephone and e-mail etiquette.Ability to use correct English usage, grammar, spelling, punctuation and business vocabulary.Ability to process a high-volume of work with accuracy.Ability to understand and follow verbal and written directions, meet schedules and timelines, and work collaboratively with others.Education, Training and Experience:Any combination equivalent to graduation from high school and two (2) years college-level course work in Accounting, Business or related field, and three (3) years of increasingly responsible administrative or accounting experience in an office environment, preferably in the public sector.Additional Requirements:Successful passage of written or performance assessment.Bilingual ability in Spanish is highly desirable.*This position is eligible for Language Services premium payJob Type: Full-timePay: $23.75 – $25.92 per hourBenefits:Dental insuranceEmployee assistance programHealth insurancePaid time offVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayWork Location: One location
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