| Job Description : |
Position Reports To: Controller & Director of Human Resources
JOB SUMMARY:
This position is responsible for adhering to all compliance related to payroll, compliance, administrative tasks in human resources, payroll functions, and general accounting principles. This position supports both to Human Resources and Accounting departments of Lakewood Country Club with special attention to employee and member needs. Position requires significant attention to detail and time management for payroll.
ESSENTIAL JOB FUNCTIONS:
Is fully responsible for processing of payroll from start to finish on a bi-weekly basis with need to work on most holidays.
Responsible for processing of all employee benefits related to health and life insurance.
Provides timely and respectful HR related service to Lakewood employees at all times in support of HR Director .
Manages workflow to ensure all payroll transactions are processed accurately and timely.
Reconciles payroll prior to transmission and validate confirmed reports.
Understands and assists with proper taxation of employer paid benefits.
Performs compliance for unclaimed property payroll checks.
Processes accurate and timely year-end reporting when necessary (W-2) and reporting in conformance with federal, state, and local legal guidelines
Process end of year reporting of W-3 through Social Security Administration
Maintain PTO accrual and process vacation/sick (PTO time) in payroll
Quarterly Tax return filings for SUTA, FUTA, 940 and 941
Responsible for collection and remittance of garnishments and levies to proper authorities (examples but not limited to Child Support, IRS, college tuition)
Develops ad hoc financial and operational reporting as needed.
Coordinates New hire paperwork, schedules orientation and onboarding
Reviews onboarding documentation for I-9 compliance, payroll, and proper documentation
Assists with processing of termination paperwork as assigned by Director of Human Resources
Processes all payroll and HR related transactions
Responsible for New Hire Reporting to Attorney General
Assist with coordinating of onboarding of new hires and answering questions for existing employees
Processes background checks and work eligibility checks on job candidates
Verifying background check information for current and past employees
Process Verification of Employments from third party vendors
Supports Director of Human Resources and Controller with Job Duties as assigned
Ensures employees, who are on a leave of absence (FMLA, Workers Compensation, personal leave, etc.), are kept up to date with important benefit related information.
Assists Assistant Controller as needed
Ability to analyze and interpret data, transcribing, or entering critical information
Processes 401K census reports and insurance census reports in compliance with carriers
EDUCATION AND EXPERIENCE:
Requires a Bachelor’s Degree in Human Resources, or Accounting, or Business Administration or related field major supplemented by two (3) years of experience processing multi-state payroll, benefits, or related human resources duties; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. (2) year of supervisory experience preferred.
SKILLS & ABILITIES:
This position requires the capability to understand and follow both oral and written directions as well as usage of correct grammar in written correspondence. Professionalism is required at all times. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with employees and members. Specific Skills and abilities include, but are not limited to the following:
Computer proficiency in Microsoft Word, Excel, Power Point and Outlook.
Understand how to interpret and follow business policies, practices, manuals, and procedures
Excellent customer service skills required
Proficient in time management, the ability to organize and manage multiple priorities
Competent with interacting with various levels of management
Ability to take direction well in a matrix type reporting structure
Demonstrated ability to take initiative and effectively adapt to changes
Recognizes emergency situations and notifies appropriately and takes appropriate action
Demonstrated ability to use sound judgement and work independently with minimal supervision
Strong analytical and problem-solving skills
Ability to interpret and create excel spreadsheets, word documents, Power Point presentations, and calendar/email in Outlook
Ability to take initiative and effectively adapt to changes
Able to perform a large volume of duties, changing often from one task to another that are unrelated at times with interruptions and impending deadlines
Performs well with frequent interruptions and/or distractions
Basic math skills required
ADP or Peoplesoft Experience Preferred
Gatekeeper Experience Preferred
PHYSICAL REQUIREMENTS:
Standing & Sitting: Both for sustained periods of time. Walking: Walking from Building to Country Club may be required at times and walking to/from offices. Talking: Expressing, exchanging ideas, or taking instructions through spoken words. Close Vision & Long-Distance Vision required to perform job duties. Hearing: Ability to receive detailed information through oral communications and distinguish sound
WORK ENVIRONMENT: Typical office/administrative setting |
