|Job Description :
STATE OF COLORADO RESIDENCY REQUIRED
NOTE: This announcement may be used to fill multiple openings.
The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado’s Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
We are looking for a Project Manager to join our Enterprise Project Management team in the Health Information Office!
As part of the State of Colorado, HCPF offers a competitive benefits package:
PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
Medical, Dental, and Vision insurance coverage
Automatic Short-Term and Optional Long-Term Disability Coverage
Life and AD&D Insurance
Flexible Spending Accounts (FSAs)
Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
10 Paid Holidays Annually and Accrued Annual and Sick Leave
Accrued Sick Leave for State of Colorado Temporary Employees
Flexplace and Flextime work arrangements
Variety of discounts on services and products available through the State of Colorado’s Work-Life Employment Discount Program
Discounted RTD EcoPass
Reduced college tuition through CSU Global
Credit Union of Colorado Membership Eligibility
The ongoing COVID-19 pandemic has impacted how and where we do our work. We currently work remotely but in the future, we anticipate this position will work from the office on certain days, possibly full-time, or as part of a hybrid model with in-office and remote work.
Health Information Office:
The Health Information Office develops, implements, and maintains the Department’s Health Information Technology (Health IT) and related Information Technology (IT) infrastructure, while coordinating with the Governor’s Office of Information Technology and other stakeholders on HIT and IT projects that impact the Department. Major responsibilities of the Health Information Office include enhancing and maintaining the Department’s health care claims payment system (Medicaid Management Information System or MMIS) and client eligibility system (Colorado Benefits Management System or CBMS) by developing requirements documentation, reviewing detailed system design approaches, proposing systems solutions to program staff and implementing systems solutions to support Department initiatives. In addition to aligning the Department’s infrastructure, this Office creates a foundation for emerging Health IT solutions that will be necessary to implement the Department’s transformational vision for the future of Medicaid.
Enterprise Project Management Office:
The work unit exists to oversee and coordinate the Department of Health Care Policy and Financing (the Department) strategic initiatives, including improving operational and project excellence across the Department. Supporting projects related to Colorado Benefits Management System (CBMS), Program Eligibility Application Kit (PEAK), Medicaid Management Information System (MMIS) and Health Information Technology (Health IT) initiatives at the Department. The work unit coordinates initiatives with other State agencies, including coordination with the Governor’s Office, the Office of eHealth Innovation, the Office of Information Technology (OIT), the Department of Public Health and Environment (CDPHE), and the Department of Human Services (CDHS) to maintain a cohesive strategic approach among these agencies. The work unit supports the Department and the Health Information Office (HIO) in the oversight and coordination of initiatives through the creation of Enterprise Project Portfolio, IT strategy, project planning, coordinating requirements documentation, reviewing policy and detailed system design approaches, proposing solutions, and implementing solutions to support Department policies. The unit directs activities that influence policy staff, business analysts, developers and programmers’ deliverables. This unit identifies and coordinates Department wide changes to support improved operational and strategic performance. This work unit is also responsible for operations, security compliance and strategic planning to achieve required compliance with federal regulations. The work unit directs and supports various state and federal reviews and audits by providing data and interpretation of configurations to explain performance. Finally, the work unit is also responsible for financial management and inter-agency coordination for projects and technologies.
Description of Job
What you’ll be doing:
The position is a part of the Department’s new the Strategic Project Management Unit. This is a new unit created to manage the Department’s strategic projects that are not necessarily Health IT related. This unit focuses on projects that have a programmatic focus. The position is expected to become the expert in project management for these strategic projects and how the Department will implement future projects related to Medical Assistance Program policy and operations.
The position is responsible and accountable for planning, overseeing, monitoring, tracking and leading projects through the full project management lifecycle. Position requires interaction with a range of internal and external stakeholders, most often managing several projects and project teams simultaneously. Position leads project team members to successful completion of projects that are needed to realize the long-range strategic objectives of the Department. Position is responsible for project activities that include a business needs assessment and definition to determine system and operational solutions for timely and successful implementation and maintenance of compliance and system objectives. This position manages processes with internal and external stakeholders using the PMBOK methodology and Department EPMO standards to ensure that program, systems, and/or operations impacts are identified in advance to provide notification of change to stakeholders as well as gain appropriate federal and State approvals.
The position assists in resource allocation related to project activities and monitoring of project related tasks for quality and timeliness. Position collaborates with budget and accounting offices, program offices, policy offices, communications and human resources offices, and contract vendors to identify costs, schedule, and resources for project initiatives. Position seeks to clarify information and decisions from all stakeholders in preparation of both temporary and permanent solutions to business needs. Position assists the Department with activities required by federal oversight agencies regarding federal funding, compliance obligations, and strategic plans.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education and Experience:
Bachelor’s degree from an accredited institution in Health Care Administration, Business Administration or a related field AND three years of professional experience in healthcare project management or related project management, managing complex cross-functional projects.
A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree.
A master’s or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor’s degree and at the agency’s discretion, one or two years of general experience respectively.
DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor’s or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Experience in managing multiple large healthcare or strategic projects through the full project lifecycle while adhering to challenging cost and schedule constraints
Strong stakeholder management and communication skills at all levels, with the ability to maintain effective relationships and partnerships with a diverse group of stakeholders
Strong planning and organizational skills, including the ability to manage multiple projects concurrently
Vendor management experience
Proficiency with the Microsoft Office Suite, Project (PWA), SharePoint
Ability to set and prioritize workload, develop a work plan with tasks, time frames, milestones, resources, and dependencies
Strong communication skills, verbal and written
Experience coaching and monitoring team performance
Experience in setting development and training plans
Ability to be self-motivated and self-directed, while possessing the ability to work in a team environment.
Conditions of Employment:
All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
Effective September 20, 2021, employees will be required to attest to and verify that they are fully vaccinated for COVID-19, or, submit to twice-weekly serial testing. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination, or begin twice-weekly serial testing for COVID-19.
Testing place is to be determined and will be considered paid work time.
Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the State of Colorado’s Public Health Order and guidance issued by the Colorado Department of Public Health & Environment.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (firstname.lastname@example.org), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
How to Apply (PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
Comparative Analysis Process
The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Ginny Miller, at email@example.com or call 303-866-4458.